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Executive assistant to the CEO
(Fulltime - Utrecht, the Netherlands)

Would you love to work in an entrepreneurial, international environment as a valued Executive Assistant and be part of Aqua-Spark, a top 50 Impact Investment fund, active to improve aquaculture and creating globally positive environmental and social impact?
Aqua-Spark is seeking a motivated, well organized, internationally focused, communicative and enthusiastic! Apply now!

Executive assistant to the CEO

Responsibilities
In this role your most important job is to supporting the CEO, and you are responsible for office matters in general. Your responsibilities and tasks will be:

  • Providing high quality confidential administrative support to the CEO;
  • Diary management, appointments, meetings, video conferences, etc.;
  • (Invoice) administration;
  • Organize meetings including coordinating and distributing meeting information and logistical information for business trips;
  • Liaising with internal contacts and external contacts and stakeholders;
  • Preparing and processing expense claims;
  • Provide internal communication support;
  • Dealing with ad hoc requests as required for the CEO;
  • Assisting HR with the onboarding process for new Team Members;
  • Arranging clear and detailed travel itineraries, including visas, flights, transfers and hotels and arranging all team travel and board travel.

Furthermore, you have:

  • Excellent PowerPoint/Word/Excel skills
  • Excellent time management skills
  • Excellent attention to detail and accuracy
  • Excellent communication skills in English (required) and Dutch (preferred)
  • Ability to use initiative to design and implement efficient working processes that enable professional standards to be maintained at all times.
  • Resourceful and flexible with the ability to work under pressure to tight deadlines
  • Confident, positive. Able to interact with people at various levels within the business, whilst also highlighting issues arising quickly and appropriately to stakeholders
  • Honest, reliable, trustworthy

 

Required personal skills
You have a positive and enthusiastic can-do attitude. You like to multi-task and to work independently in an international environment where you provide high quality support to the CEO and you are responsible for office matters in general. You have great communication skills and function very well while working on multiple projects and under pressure. You are a team-player, reliable, approachable and humor. You love good coffee. Flexibility, organizing, prioritizing and service orientation are in your key competencies.

 

The company
Aqua-Spark is a global investment fund based in Utrecht that makes investments in sustainable aquaculture businesses, generating financial returns while creating a positive social and environmental impact. The fund is building an ecosystem of small- to medium-sized enterprises across the global aquaculture value chain to make aquaculture more sustainable, healthier and more accessible for all. The company is located in the beautiful city center of Utrecht, the culture is about team work and there is a great team of enthusiastic, highly motivated professionals.

 

Location 

In the center of Utrecht. In a beautiful building, you will be working with an inspiring team. 

 

Contact information 

For more information or if you would like to apply directly, please send an e-mail with your resume and motivation to Marjolein Jetten – [email protected] and Sophie van Dongen – [email protected]

Any information you provide will be used only to evaluate your application and will be destroyed when the position is filled. You can learn more about our privacy policy on the website. Sending your application and resume means that you agree to this policy. 

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