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Executive Assistant
(24-32 hours, flexible - Utrecht, The Netherlands) 

Working as our highly appreciated Executive Assistant in an entrepreneurial, international environment, at Aqua-Spark, (Forbes and ‘top 50 Impact Investment fund’)? Are you an energetic organizer and communicator who thrives in a diverse, great team, a multi-tasker who enjoys working independently, international, is a resource for others and the ‘spider in the web’ of a team, a multi-tasker at heart? Do you want to contribute to global, environmental and social impact throughout the food value chain? Give us a chance to meet you! 



Executive Assistant

 The role 

In this role, your most important job is to support the Aqua-Spark (executive) team and take care of general office matters. You have varied tasks which include taking care of travel arrangements, coordinating meetings and general office management. 



As the Executive Assistant you take care of; 

  • Travel arrangements for team members: arranging clear and detailed travel itineraries, including visas, flights, transfers and hotels; 
  • Office management, logistics, procurement of supplies, dealing with suppliers, making sure the office is running smoothly in all aspects; 
  • General administration; 
  • Organizing meetings, including coordinating and distributing meeting information and logistical information for business trips and Advisory Board / Investment Committee meetings; 
  • Liaising with internal contacts, external contacts and stakeholders. This includes providing internal
    communications support; 
  • Dealing with ad hoc requests as required for the team; 
  • Assisting HR with the onboarding process for new Team Members; 


What do you need for this position as Executive Assistant? 

You are self-motivated with a positive and enthusiastic can-do attitude. A multi-tasker, who likes working in an international environment. With your communication skills you function well while working on multiple projects. You are a team player, reliable, approachable, with a sense of humor. We are looking for you if… 

  • Excellent communicating and interpersonal skills; 
  • Excellent time management skills, organization and a hands-on approach to problem-solving; 
  • Innovative, resourceful, flexible and open-minded, creative thinker, a client-service oriented mentality;
  • Excellent attention to detail and accuracy; 
  • You can excel under pressure, as well as meet short deadlines; 
  • Cost and efficiency awareness when it comes to travel arrangements; 
  • Alignment with Aqua-Spark values/mission, interested in the key components of the Aqua-Spark
  • Excellent written and oral communication skills, with a high degree of professionalism in English
    (required) and Dutch (preferred); 
  • You preferably live in the vicinity of Utrecht; 
  • Last, you must be proficient in Microsoft Office, familiarity with databases and excellent IT/computer
    troubleshooting skills in general. We work with Apple so proficiency in Apple is preferred. 


What do we offer? 

An excellent salary package including participation profit sharing and a truly impactful role within a great entrepreneurial and global, sustainable organization that is growing fast. We offer: 

  • Working in a great team where communication and cooperation is key;  
  • Working in an international organization and team that values inclusiveness and diversity;   
  • An excellent introduction, quick integration, and opportunities for professional development;  
  • Working in a challenging international environment collaborating within a great team of professionals,
    highly motivated, dedicated, mission driven!
  • At Aqua-Spark, we have flexible working hours and partially working from home is an option. 


About Aqua-Spark 

Aqua-Spark makes investments in sustainable aquaculture businesses that generate investment returns whilst creating positive social and environmental impact. The fund is building an ecosystem of small to medium-sized enterprises across the global aquaculture value chain to make aquaculture more sustainable, healthier and more accessible for all.  The Aqua-Spark team is diverse, international, professional, highly motivated and very enthusiastic. You will report to the CEO. 



For more information or if you would like to apply directly, please get in touch with our HR department Marjolein Jetten: [email protected] and Sophie van Dongen: [email protected]. 

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